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Banquet Equipment


Items in our banquet inventory are for your use at no additional charge. Any equipment requested not in inventory, which have associated costs, will be passed on to your group.

Please note that the hotel does not carry the following items: 8’ tables, furniture such as sofas or arm chairs for lounge/hospitality set up or for meetings with a “fire side” format. Your Event Service Manager would be happy to assist you in renting them from an outside vendor on your behalf.

For more information on banquet equipment, please see your Catering/Event Manager.
All labor, material and equipment necessary to provide the service provided by contractors is to be supplied by said contractor. This includes, but it is not limited to: Ladders, tools, powered industrial trucks such as forklifts, cherry pickers and lighting fixtures.

Protective Floor boards (carpet on bottom side) must be provided by the vendor and used when moving in drayage or any other heavy freight into the ballrooms. All boards must be in place before drayage may be brought to the exhibition hall. Protective boards may not be stored on the loading dock

When designing stage sets, screens, draping, etc., safe and proper access into ballroom areas from back service corridors must be established. Safe access paths into each room must be created; obstruction by equipment, cables, A/V cases, etc. will not be allowed.

The contractor/supplier must supply their own transportation devices (to include: flatbed trucks, forklifts, electric and manual pallet jacks, packaging materials and equipment) to move equipment in and out; carts or lifts should be electrical. It is imperative that the vendor provide sufficient amounts of equipment to move the drayage as it is against Hotel regulations to lend any Hotel equipment to outside contractors or vendors.

Lifts - Equipment of this type (genie-lifts, etc.) used in hotel meeting space, must be approved by the catering or convention manager prior to arrival.

Please note, for insurance and liability reasons, the Engineering Department cannot loan or rent ladders, genie lifts, etc.

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The Waldorf Astoria New York | 301 Park Avenue, New York, New York 10022