Storage for your advance boxes and convention supplies is quite limited at the Waldorf Astoria. If you are anticipating shipping a large volume of materials, we suggest you consult your Catering/Event Manager as soon as possible to reserve a room or plan to utilize an area in your office or hospitality room set up.
Storage space for outside vendors/contractors will be the sole responsibility of the selected vendor. The Waldorf Astoria will make every effort to secure space, once notification is given, but is under no obligation to provide such space. If space is available, the vendor will be charged published rental for such space. No equipment or cases are to remain in the “back of the house" areas at any time. Any empty cases are to be removed from the Hotel and brought back for load-out.
The Waldorf Astoria Ballrooms are not lockable and the Hotel will not be responsible for the security of any equipment brought into the Hotel. Arrangements for properly licensed and insured security guards may be made through your Event Services or Catering Manager. Private security guard agencies may be used with the approval of The Waldorf Astoria, please contact your Event Services Manager or Catering Manager for a listing of approved companies.
Production Companies using rear-screen setups may at their own discretion store cases in their immediate back-stage area.
Production Companies will not be permitted to leave any materials, equipment or cases in any hallway, public space or other area that interferes with the day-to-day operations of the Hotel.